Venue finding

• Based on your requirements, we short-list the hotels and venues in the selected location
• We handle the contracting phase
• We successfully negotiate rates and benefits with the providers

Your priorities can be focused on other tasks 

Logistics/operations

• On-Site Coordination: Managing all logistics on the event day, such as setting up the venue, managing schedules, and ensuring that all services (catering, audio-visual, etc.) are in place.
• Staffing: Overseeing hotel/venue staff, technical crews, or volunteers, ensuring they understand their roles and schedules.
• Guest Management: Welcoming attendees, managing registration or check-in processes, and addressing any attendee concerns during the event.

Pre & post event

• Event communication: visual graphics, banners, website, social media, pre & post movies
• Budget Management: Planning and allocation of financial resources: venue costs, catering, decor, entertainment, and technical needs.
• Accommodation & Travel: Arranging lodging and transportation for speakers, performers, or attendees.
• Feedback Collection: satisfaction surveys to evaluate the event's success and identify areas for improvement.
• Reporting: Compiling a post-event report that includes attendee numbers, financial performance, and key learnings