Venue finding/scouting

• Based on your requirements, we short-list the hotels and venues in the selected location
• We successfully negotiate rates and benefits with the providers
• We offer cost-effective event management by handling the contracting phase with providers

We provide freelance alternative and strategic event consulting. You do not have time to dedicate to this tidious tasks and you do not know where to start? 

Thanks to our services, your priorities can be focused on other tasks 

Logistics/operation coordination

• On-Site Coordination: Managing all logistics on the event day, such as setting up the venue, managing schedules, and ensuring that all services (catering, audio-visual, etc.) are in place.
• Staffing: Overseeing hotel/venue staff, technical crews, ensuring they understand their roles and schedules.
• Guest Management: Welcoming attendees, managing registration or check-in processes, and addressing any attendee concerns during the event.

Pre & post event

• Event communication: visual graphics, banners, website, social media, pre & post movies
• Press relations and medias
• Budget Management: Planning and allocation of financial resources: venue costs, catering, decor, entertainment, and technical needs.
• Accommodation & Travel: Arranging lodging and transportation for attendees.
• Local cultural experiences and private group tours.
• Multilingual event assistance
• Feedback Collection: satisfaction surveys to evaluate the event's success and identify areas for improvement.
• Reporting: Compiling a post-event report that includes attendee numbers, financial performance, and key learnings